KPIs Archives - Earmark CPE

In a recent Earmark podcast episode, Dr. Tim Naddy, CFO of the Savannah Bananas, shared the team’s unconventional approach to sports entertainment and finance. With a background in accounting and education, Tim brings a unique perspective to sports finance, blending traditional accounting principles with innovative tactics prioritizing fan experience.

By analyzing the financial strategies behind the Savannah Bananas’ success, accounting professionals can learn how to implement and measure the effectiveness of all-inclusive pricing models, non-traditional revenue streams, and customer-centric KPIs in other industries to drive customer satisfaction and business growth.

The Savannah Bananas’ Revolutionary Business Model

The Savannah Bananas have revolutionized sports entertainment by blending circus-like excitement with baseball tradition. Tim explains that they’ve found a “secret sauce” that makes the game less stressful and more enjoyable for fans.

The team creates a fun, family-friendly environment with unconventional elements like choreographed player dances and unique cheerleading squads. This approach yielded impressive results: over 3 million social media followers, 200 consecutive sold-out games, and a million-fan waitlist.

Their model emphasizes creating a total fan experience that drives long-term loyalty and word-of-mouth marketing. By prioritizing customer experience, the Bananas demonstrate how businesses can create a “flywheel” effect, where positive experiences drive demand and sustainable growth. Their results are a case study for incorporating customer satisfaction metrics into financial strategies.

All-Inclusive Pricing: A Game-Changing Strategy

One of the most revolutionary aspects of the Savannah Bananas’ business model is their all-inclusive pricing strategy. As Tim explains, “What we found very, very interesting is, when you give away the food for free, and people aren’t worried about whether or not their six-year-old is fed, they are happily taking that money and saying, well, shoot, I had such a great time. I think I want to buy a hat or a T-shirt. Because I know at the end of the game there will be 40 players out there all signing that ball.”

The Savannah Bananas include all food in the ticket price, allowing fans to enjoy hamburgers, hot dogs, chips, and soft drinks without additional cost. A family of four can attend a game for about $140, enjoying four to five hours of entertainment with all food included. Alcohol and specialty items are not included in the ticket price, maintaining an additional revenue stream.

Initially met with skepticism from industry consultants who viewed food sales as a crucial revenue stream, the Bananas persisted with their vision. The results have been remarkable. By removing the stress of additional food costs, fans are more likely to spend money on merchandise, turning attendees into “walking billboards” for the team.

For accounting professionals, this case study demonstrates the importance of looking beyond traditional revenue streams and considering how pricing strategies impact customer behavior and long-term brand loyalty.

The all-inclusive model also presents exciting challenges for financial reporting and analysis. Accountants must consider how to accurately allocate revenue between ticket sales, food costs, and merchandise and how to measure the true impact of this strategy on the bottom line. This requires a shift in thinking from traditional cost-center approaches to viewing food as part of the overall entertainment experience.

Fan-Centric KPIs: Redefining Financial Success

The Savannah Bananas focus on fan-centric Key Performance Indicators (KPIs), particularly the “per cap” metric. This metric, calculated by dividing total sales by attendees, helps identify trends and issues in various business aspects.

As Tim explains: “The per cap is almost a universal KPI. It’s something that you absolutely need to watch. Because once you start seeing a flip in the per cap, whether that be in merchandise or food and beverage, that’s a lead indicator for you. Now, let’s say merchandise falls. We might look at that and say, was it because it rained this evening? Were we not offering the right products? Is there a certain product that isn’t selling? We investigate why we had that slippage because we know where we should be based on the per cap average.”

On the other hand, if they see an increase in their per cap, they can determine whether the bump came from a particularly popular piece of merchandise.

“It’s a great bellwether for us to look at because, ultimately, what it comes down to is if we don’t know our fans, then we’re going to miss out and it will show in the cap. It will absolutely show,” Tim says.

By adopting similar customer-centric KPIs, businesses in other industries can gain deeper insights into their financial drivers and make informed decisions about resource allocation and strategic planning.

Adapting Financial Systems for Innovative Business Models

To support their unconventional business model, the Savannah Bananas have had to adapt their financial systems and technology stack. As Tim explains, “We actually just made the move to NetSuite. We were originally using QuickBooks and we knew at some point we were starting to get a little too big. QuickBooks is a wonderful platform, but it’s not built for the volume of transactions we were running through it.”

The move to NetSuite ultimately improved processes like credit card allocations and cash allocations, streamlining daily financial operations.

The Bananas’ financial ecosystem combines specialized tools: Shopify for merchandise sales and inventory management, Toast for food and beverage operations, and proprietary software for their ticketing platform. This best-of-breed approach allows them to track and analyze fan behavior across different touchpoints, supporting their fan-centric business model.

They’re also building a data warehouse to integrate data from these different systems, aiming to provide more comprehensive insights into their operations and fan engagement. The goal is to be able to support a more sophisticated analysis of how different aspects of the fan experience contribute to overall financial performance.

Reimagining Financial Strategies for Customer-Centric Businesses

The Savannah Bananas’ success story offers a playbook for accounting professionals across industries to reimagine financial strategies in the context of customer-centric business models. The team has achieved remarkable success and customer loyalty by implementing innovative pricing strategies, focusing on fan-centric KPIs, and adapting financial systems to support these approaches.

To gain more in-depth insights into the Savannah Bananas’ innovative financial strategies and how you can apply them in your practice, listen to the full Earmark Podcast episode featuring CFO Tim Naddy. His story offers a valuable perspective that can help you drive innovation in your financial practices and deliver greater value to your clients and organization.

In today’s data-driven business landscape, professional service firms that fail to leverage financial data for strategic decision-making risk falling behind the competition. As the old adage goes, “you can’t manage what you don’t measure.”

In a recent episode of the Best Metrics podcast, Marcus Dillon, founder of Dillon Business Advisors, shared his insights on the importance of utilizing financial data and metrics to guide strategic decision-making in professional service firms. With over 20 years of experience in the industry, Dillon has seen firsthand how leveraging the right metrics can make all the difference in a firm’s success.

Throughout the episode, Dillon emphasizes the role of financial storytelling in interpreting data and communicating insights to clients. He also delves into the specific metrics and KPIs that firms should track, such as liquidity ratios, revenue per headcount, and monthly recurring revenue. By aligning these metrics with the firm’s goals and client objectives, Dillon argues that data-driven insights can translate into actionable strategies that optimize performance and deliver value to clients.

So, how can your professional service firm unlock the power of financial data to drive strategic decision-making? Let’s dive in and explore the key takeaways from Dillon’s insights.

First, Establish a Strong Financial Statement Foundation

When taking on new clients, it’s essential to thoroughly evaluate their financial statements to establish a solid foundation for data-driven decision-making. As Dillon explains, “Once you have full confidence in the numbers… then you can start dissecting and comparing and looking at metrics and KPIs.”

This process involves looking for potential issues and asking questions to verify assumptions. It’s common to encounter discrepancies between a client’s perception of their financial performance and the data. In these situations, it’s important to be prepared to have difficult conversations and explain the reality of the situation.

Some key steps in evaluating financial statements for new clients include:

Reviewing the balance sheet and income statement for any red flags or inconsistencies
Comparing the client’s financial performance to industry benchmarks and their historical data
Asking questions about the client’s business model, revenue streams, and expenses to gain a deeper understanding of their financial situation
Verifying the accuracy of the financial statements through documentation and third-party confirmations

By thoroughly evaluating a new client’s financial statements, you can establish confidence in the numbers and lay the groundwork for effective data-driven decision-making. As Dillon notes, accurate and reliable financial data is the cornerstone of effective strategic decision-making for professional service firms.

Once you have a strong foundation, you can dive deeper into the specific metrics and KPIs that will help drive your client’s success. But without that initial due diligence, you risk making decisions based on faulty assumptions or incomplete information.

The Importance of Tracking the Right Metrics and KPIs

Once you’ve established a strong foundation by evaluating a client’s financial statements, it’s time to focus on the key metrics that will help drive their success. Dillon notes that professional service firms should focus on key metrics to optimize performance and deliver client value.

Some key metrics that Dillon recommends tracking include:

Liquidity ratios: These ratios, such as the current ratio (current assets / current liabilities), can help you assess your firm’s ability to meet short-term obligations and maintain financial stability.
Revenue per headcount: This metric can help you understand how efficiently your firm utilizes its human resources and identify growth opportunities. By tracking this metric over time, you can help clients make data-driven decisions about hiring, training, and resource allocation.
Monthly recurring revenue (MRR): For firms adopting subscription-based models, MRR can provide a more predictable and stable revenue stream, making it easier to plan for the future.
Work-in-progress (WIP): Tracking WIP is crucial for understanding a firm’s financial health and identifying potential cash flow issues.
Billing and collection metrics: Understanding how quickly a firm is billing and collecting payment can help identify areas for improvement and ensure a healthy cash flow.
Profitability metrics: Tracking gross and net profit margins can help identify areas for cost savings and revenue growth.

Professional service firms can leverage financial data to guide strategic decision-making and measure success by tracking the right metrics and KPIs. But as Dillon notes, it’s not just about the numbers themselves. It’s about the story they tell and how you use that information to drive meaningful change in your business.

Aligning KPIs with Business Goals for Maximum Impact

Tracking the right metrics is only half the battle – to leverage financial data for strategic decision-making, professional service firms must align their KPIs with their business goals and client objectives.

To align your KPIs with your business goals, identify your client’s 1-year, 3-year, and 5-year objectives. What are they trying to achieve, and how can you help them? Once you clearly understand their goals, you can select the metrics to help track progress and identify areas for improvement.

One common pitfall to avoid is focusing too heavily on “vanity metrics” like top-line revenue. While these metrics may look impressive on paper, they don’t always provide a clear picture of a firm’s financial health. Instead, focus on sound business metrics like cash flow to owner and net operating profit. These metrics provide a more accurate picture of a firm’s profitability and sustainability.

Some key considerations when aligning KPIs with business goals include:

Identifying the metrics that are most relevant to the client’s industry and business model
Setting realistic targets and benchmarks for each metric
Regularly reviewing and adjusting metrics as needed to ensure they remain relevant and actionable
Communicating the importance of each metric to all stakeholders, including employees and clients

By aligning KPIs with business goals, professional service firms can ensure that their data-driven insights translate into actionable strategies that drive success for the firm and its clients.

Case Study: Aligning KPIs with Business Goals in Action

To illustrate the power of aligning KPIs with business goals, let’s look at a real-world example from Dillon’s firm. One of their clients, a mid-sized law firm, had been tracking top-line revenue as their primary metric for years. While their revenue had grown steadily, the firm’s partners consistently worked long hours and felt overwhelmed.

By digging deeper into the firm’s financial data, Dillon’s team identified a key issue: the firm was taking on many low-margin cases that were consuming a disproportionate amount of time and resources. By shifting its focus to metrics like profitability per partner and average case value, the firm could make data-driven decisions about which cases to pursue and how to allocate resources more efficiently.

As a result, the firm was able to reduce partner workload while maintaining profitability, ultimately leading to greater satisfaction and work-life balance for the partners. By aligning their KPIs with their business goals, the firm achieved success on its terms and created a more sustainable model for the future.

Mastering Liquidity and Cash Management for Financial Stability

Effective liquidity and cash management are essential for professional service firms to maintain financial stability and make strategic decisions. As Dillon points out, “I personally don’t want more than a 50/50 split in cash and accounts receivable, just because I want the client to be more in control of their money than their customers’ financial habits driving the decisions of our client.”

One key metric to track is the current ratio (current assets / current liabilities). Dillon recommends maintaining a current ratio of 2:1 to ensure sufficient cash for opportunities and expenses. This means the firm should have two dollars of current assets available for every dollar of current liabilities.

Another important aspect of cash management is monitoring accounts receivable aging. Dillon suggests a 50/50 split between cash and receivables to maintain a healthy balance. This allows the firm to have enough cash to cover expenses and invest in growth opportunities while ensuring that receivables are being collected on time.

To maintain accurate financials and avoid overestimating available cash, it’s important to write off bad debt regularly. This helps to keep the firm’s financial statements accurate and up-to-date and prevents the firm from making decisions based on inflated cash balances.

Finally, implementing policies and procedures that encourage faster invoicing and payment collection can help to improve liquidity and cash flow. Some strategies to consider include:

Offering incentives for early payment, such as discounts or loyalty programs
Implementing automated invoicing and payment systems to streamline the billing process
Regularly following up on overdue invoices and establishing clear payment terms with clients
Conducting credit checks on new clients to assess their ability to pay on time

The Benefits of Effective Liquidity and Cash Management

By mastering liquidity and cash management, professional service firms can reap several benefits, including:

Improved financial stability: With sufficient cash reserves and a healthy balance between cash and receivables, firms can weather unexpected expenses or slow periods without experiencing financial strain.
Greater ability to invest in growth: When a firm has strong liquidity, it can more easily invest in new opportunities, such as expanding services or hiring additional staff, without putting undue stress on cash flow.
Enhanced decision-making: With accurate, up-to-date financial information, firms can make more informed decisions about resource allocation, pricing, and other strategic matters.
Stronger client relationships: By implementing policies and procedures that encourage timely payment, firms can foster stronger, more positive relationships with clients and avoid the strain of overdue invoices.

Effective liquidity and cash management is not a one-time task but an ongoing process that requires regular attention and adjustment. By staying on top of key metrics and implementing best practices, professional service firms can ensure they have the financial stability and resources necessary to make data-driven strategic decisions and achieve long-term success.

Putting It All Together: Leveraging Financial Data for Strategic Decision-Making

Throughout this article, we’ve explored how professional service firms can leverage financial data to drive strategic decision-making. There are many pieces to the puzzle, from tracking the right metrics and KPIs to aligning those metrics with business goals and mastering liquidity and cash management.

But how do you combine it to create a cohesive, data-driven strategy? Here are a few key steps to consider:

Start with your goals: Clearly define your firm’s goals and objectives before diving into the numbers. What are you trying to achieve, and how will you measure success? By starting with your goals, you can ensure that your financial data is used to support your overall strategy.
Identify your key metrics: Once you have your goals, identify the key metrics that will help you track progress and make informed decisions. This may include a mix of financial metrics (such as liquidity ratios and revenue per headcount) and non-financial metrics (such as client satisfaction and employee engagement).
Establish a data-driven culture: To leverage financial data for strategic decision-making, it’s important to establish a culture that values data and encourages its use at all levels of the organization. This may involve providing training and resources to help employees understand and use financial data and regularly communicating the importance of data-driven decision-making.
Use financial storytelling to communicate insights: As Dillon notes, financial storytelling is a powerful tool for communicating insights and driving action. By weaving together financial data with non-financial factors and presenting it clearly and compellingly, you can help stakeholders understand the story behind the numbers and make more informed decisions.
Continuously monitor and adjust: Finally, it’s important to remember that leveraging financial data for strategic decision-making is an ongoing process. Your metrics and strategies may also need to change as your firm grows and evolves. By continuously monitoring your data and adjusting your approach as needed, you can ensure that you’re always making the most informed, data-driven decisions possible.

Unlocking Your Firm’s Potential with Financial Data

As we’ve seen throughout this article, there are many pieces to the puzzle regarding leveraging financial data effectively. From tracking the right metrics and KPIs to aligning those metrics with business goals, mastering liquidity and cash management, and using financial storytelling to communicate insights, there is no one-size-fits-all approach.

But by taking a holistic, data-driven approach to strategic decision-making, professional service firms can unlock their full potential and achieve new levels of success. Whether you’re a small, local firm or a large, international organization, the principles of leveraging financial data remain the same.

To learn more about how your firm can leverage financial data for strategic decision-making, be sure to listen to the full episode of the Best Metrics podcast with Marcus Dillon.

Fan-Centric KPIs: The Secret Behind Savannah Bananas’ Explosive Growth