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AI

From Homeless to $20 Billion Deals: An Accountant’s Journey Through Automation

Blake Oliver · August 4, 2025 ·

Fifteen years ago, Devon Coombs was sleeping in his car. Skip ahead, and he’s helping negotiate $20 billion AI deals at Google Cloud. His story isn’t just another rags-to-riches tale—it’s a preview of accounting’s future.

I interviewed Devon on the Earmark Podcast, and what struck me wasn’t his remarkable turnaround. It was his pattern recognition. Devon lived through technology’s destruction of the music industry. Now he’s watching the same forces reshape accounting. The difference? This time, he’s riding the wave instead of getting crushed.

The Recording Studio That Technology Killed

At 18, Devon owned Antipop Records in North Hollywood. He’d grown up in foster care. His mother died when he was 15, and he never met his father. But he had talent and a passion for music, so he did what passionate people do: invested everything in professional recording equipment.

Then Logic Pro happened.

“My rates went from $50-100 an hour to competing with guys charging ten bucks,” Devon told me. “Musicians could record in their kitchen and get 90% of my quality.”

The 2007 recession started the bleeding. Technology finished it. Devon’s $100,000 studio became worthless overnight. He ended up homeless, sleeping in his car, trying to figure out what went wrong.

Here’s what he learned: Technology doesn’t destroy industries. It destroys intermediaries. Musicians who could compose, produce, and distribute music thrived with infinite digital instruments at their fingertips. Recording engineers and session musicians who only executed other people’s visions? They became extinct.

The Community College Revelation

While living in his car, Devon started taking business classes at Pierce College, a community college in the San Fernando Valley. He planned to become a music attorney. But accounting grabbed him instead.

“I was surprised by how much I liked doing the work,” he says. The profession also offered something Devon had never experienced: predictable career progression and financial security.

His first internship taught him an unexpected lesson. The CPA who hired him was successful despite being disorganized and barely keeping clients happy. “If this guy could make bank being this scattered,” Devon thought, “imagine what I could do if I actually tried.”

1,000 Cold Calls and One Big Bet

At Deloitte, first-year associates reconcile bank statements. Devon had other plans. He made 1,000 cold calls and emails to controllers across Los Angeles.

His pitch was brilliant in its honesty: “I’m new at Deloitte. I want to learn. Give me your time, and I promise you’ll get more attention from me than from any partner here.”

It worked. He landed GoGuardian as a client—one of the first ASC 606 implementations in the country. The partner told him it would never work. Nobody wins clients as a first-year associate.

Deloitte gave Devon a $100 bonus for bringing in a $100,000 client. That’s when he knew the Big Four model wasn’t for him. When Effectus Group offered to double his salary plus commission, he jumped.

Becoming the 606 Expert

ASC 606 was rolling out, and nobody understood it. The guidance ran thousands of pages. Most accountants waited for CPE courses to explain it.

Devon printed every page.

“I’d read 30 pages every night, then figure out how to apply it,” he explained. In two years, he completed over ten implementations across industries—software companies, call centers, and even nonprofits.

Six months into his new job, he won Automation Anywhere as a client. A multibillion-dollar unicorn choosing a boutique firm over the Big Four. Why? Because Devon knew 606 better than anyone.

“Put in six months of deep work on any technical topic,” he told me, “and you’ll blow everyone else out of the water.”

The AI Orchestrator Revolution

Today, at Google Cloud, Devon helps negotiate billion-dollar AI deals. But here’s what matters: He’s not just selling AI. He’s living the future of professional services.

“Agentic workflows,” he calls them. AI bots handle routine tasks while humans orchestrate the work. “You’ll have bots calling companies, and no one will know they’re bots. All those little tasks in between? Just bots talking to each other.”

It’s the music industry all over again. Technology eliminates executors and elevates orchestrators. The accountants who only know how to follow procedures? They’re the session musicians of the 2010s. The ones who can design systems, manage AI workflows, and apply judgment? They’re the producers.

Devon is now leaving Google for PCG (Principal Consulting Group), where he’ll build a practice around this orchestrator model. His goal: “better quality work with higher judgment applied with all my expertise and one-tenth the cost.”

Your Window Is Closing

Recording studios were given years of warning, but they ignored it. By the time musicians started canceling sessions, the game was over.

Accounting firms today are experiencing the same warning signs: clients questioning fees, staff leaving for tech companies, and AI tools handling basic bookkeeping. The script is playing out again.

But unlike Devon’s recording studio, we can see it coming. We can choose to be orchestrators instead of executors. We can build practices around AI enhancement instead of human grinding.

The transformation isn’t some distant future. Devon’s already building it. He’s creating an entirely new service model where CPAs orchestrate AI agents to deliver superior results at a fraction of traditional costs.

“The AI movement is our chance to add real value,” Devon insists. “But only if we lean in now.”

Listen to the full episode to understand how to position yourself for this shift. Because Devon’s journey proves one thing: Those who embrace disruption don’t just survive. They discover possibilities they never imagined existed.

The question isn’t whether AI will transform accounting. It’s whether you’ll be the orchestrator or become obsolete. Devon made his choice. What’s yours?

These Two Finance Teams Are Already Using AI While You’re Still Debating It

Blake Oliver · June 12, 2025 ·

Picture two finance teams: One is drowning in expense reports, manually checking every receipt, and spending hours on data entry. The other analyzes spending patterns, negotiates better vendor deals, and helps business units make smarter decisions. The difference isn’t budget or team size. It’s whether they’ve embraced artificial intelligence (AI) tools.

This became clear during a recent crossover episode of The Accounting Podcast and Beyond Spend, recorded live at Emburse in Motion in Nashville. Host Blake Oliver, CPA, spoke with Adriana Carpenter, CFO of Emburse, and Olga Pavlova-Grebliauske from PizzaExpress—two finance leaders who have moved beyond talking about AI’s potential to using it daily.

While much of the accounting profession continues to debate what AI might do someday, these teams already use smart automation to eliminate tedious tasks. They’re moving from being compliance enforcers to business enablers who guide spending decisions and drive real value through data insights.

Stop Looking at Things That Don’t Need Attention

The change starts with a mental shift: finance teams no longer need to review every transaction. 

For Olga at PizzaExpress, it’s not an option. She manages financial operations for a restaurant chain with over 350 locations across the UK, Ireland, Hong Kong, the UAE, and beyond. She deals with massive transaction volumes that would overwhelm any team doing manual reviews.

“Just stop looking at something that doesn’t need to be looked at,” Olga explains.

Consider PizzaExpress’s approach to VAT compliance. Previously, finance staff had to manually check every receipt to find and separate tips and service charges from product items. This is critical because VAT treatment differs for these components. Miss a service charge buried at the bottom of a long receipt, and the company risks over-reimbursing itself on VAT.

Now, AI-powered keyword detection automatically flags receipts containing terms like “tips,” “service charges,” or specific alcohol brands. The system doesn’t skip human oversight. Instead, it surfaces just the transactions that need attention. A receipt with a clearly separated tip gets processed automatically, while one with a service charge in a long itemized bill gets flagged for review.

Finding Hidden Insights in Your Own Data

When finance teams don’t have to look at every transaction, they can use this time to discover insights hiding in their own data. Adriana’s experience at Emburse shows how AI-powered analytics transforms routine spend management into business intelligence that drives real improvements and cost savings.

The transformation began with unlocking insights in their data through the power of Emburse Analytics, which combines spending data to reveal patterns. Rather than just processing reimbursements, the platform analyzes spending across departments, vendors, and categories.

Adrianna shares an example where the system identified vendor spend flowing through the wrong channels. Employees were buying SaaS subscriptions and processing them through expense reports rather than the company’s preferred procure-to-pay process. This created multiple problems: lost visibility into software subscriptions, missed security assessments, no volume discounts, and risk of buying duplicate solutions.

The system found scattered Adobe and DocuSign subscriptions—twelve individual Adobe licenses buried in expense reports, plus one enterprise license in accounts payable. Similar patterns appeared across other software vendors.

Armed with this intelligence, the finance team took strategic action. They consolidated the scattered Adobe licenses into a single enterprise agreement, negotiated better per-seat pricing, eliminated redundant subscriptions, and established clearer procurement protocols. The result wasn’t just cost reduction—it was better software governance, improved security oversight, and stronger vendor relationships.

The Future: Finance as Business Enablers

Adriana’s vision for the future shows how smart automation can change the relationship between finance teams and the broader organization, shifting from gatekeepers to enablers.

This future isn’t theoretical—it’s “quarters away, not years away,” according to Adriana. She describes a comprehensive AI-powered system that integrates calendar data, location tracking, emails, and receipt capture to pre-populate expense reports with minimal employee effort.

Adriana envisions AI as a central agent for all travel spending decisions—a single interface where employees interact with compliant travel booking options through conversation rather than hunting through policy documents.

Let’s say you want to book a business trip. You’ll open the Emburse app, and the AI will ask, “Tell me where you want to go. Tell me what it’s for,” Adrianna describes. The system will present only policy-compliant options and handle approval routing automatically.

“You’re helping the employee be compliant,” Adriana explains. Rather than catching policy violations after they happen, the system prevents violations by making compliance the easiest path. Employees get what they need efficiently, while finance teams gain better visibility and control.

Emburse is already working on technology to make this vision a reality. Their upcoming AI-powered hotel and car rental folio capabilities will accurately extract detailed folio data and itemize everything automatically. “It’s basically going to be able to look at very detailed receipts and truly go in and read it all and itemize,” Adriana says. This detailed data layer becomes the foundation for more advanced AI that can make decisions automatically.

Getting Started: Don’t Wait for Perfect Conditions

For organizations hesitant about this transformation, both leaders stress starting now rather than waiting.

Adriana recommends education as the foundation. “Educate yourself, educate your team,” she says. “We have a CFO organization that I’m a part of, and I get ideas from that. I get ideas from others in the industry. I get ideas from my CTO.”

She also suggests finding partners actively investing in AI development. “Look for partners that are investing in leading in these areas because they can also make it easier as a finance org to adopt and then continue to iterate.”

Olga adds that organizations should identify their most repetitive tasks first and remember that automation systems need ongoing human oversight. It’s also critical to get input from the people actually doing the work.

The Time to Act is Now

While many in the profession continue debating AI’s theoretical implications, forward-thinking teams are already getting real benefits from smart automation. 

Finance professionals who embrace these tools are positioning themselves as strategic partners who guide spending decisions and enable business growth through data insights. The choice facing accounting professionals today isn’t whether to eventually adopt AI—it’s whether to lead this transformation or be dragged along by it.

For finance leaders ready to make this leap, the path forward is clear: identify your most repetitive tasks, educate yourself and your team, and partner with vendors actively investing in AI. Most importantly, don’t let fear of imperfection prevent progress.

Technology isn’t just changing how we work—it’s redefining what it means to be a finance professional. Those who seize this opportunity will discover that AI doesn’t threaten their careers; it elevates them to roles they never imagined possible.

How to Use AI to Analyze Data and Draft Financial Reports in Minutes

Blake Oliver · April 10, 2025 ·

Imagine being able to turn 4 hours of tedious financial analysis into just a few short minutes, all while uncovering valuable insights you never knew were possible. For those in accounting and finance who often find themselves overwhelmed by spreadsheets and manual reports, this isn’t just a pipe dream—it’s becoming a reality today.

On a recent episode of my Earmark Podcast, I had a great conversation with Nicolas Boucher, who focuses on how artificial intelligence can be used in accounting and finance. We discussed how AI is no longer just a topic of theories and ideas; instead, it’s becoming a valuable tool that is changing the way people in finance do their jobs every day.

The Growing Adoption of AI in Accounting

The accounting field is undergoing a big change with the use of AI. Nicolas notes that in the past, only about 20% of accountants used this technology, but now that number has grown to around 50%. This increasing adoption indicates that more accountants are starting to embrace AI in their work.

“Every three to six months there is a new phase of adoption,” Nicolas explained to me. “Two years ago, almost nobody was using it… then six months after, you had 20-30% of people starting to use it for emails, but then the technologists started using it for financial analysis.”

This adoption happens in waves, with each new phase bringing more sophisticated applications. While early adopters began with simple tasks like drafting emails, many are now creating custom AI agents and analyzing complex financial data.

Practical Examples of AI in Financial Analysis

Cohort Analysis for SaaS Businesses

Nicolas demonstrated how a SaaS business cohort analysis—typically used to track customer retention rates over time—can be transformed from a 3-4 hour task into a minutes-long process.

By uploading a simple dataset with dates, customer IDs, products, and invoice amounts to ChatGPT with a brief prompt to “do a cohort analysis visually,” he produced a sophisticated heatmap visualization showing retention rates across different customer cohorts.

“If you never did it [manually], you will probably need one day because you will have so much trial and error,” Nicolas noted, highlighting the dramatic time savings.

Salary Distribution Analysis Using Box Plots

Perhaps even more valuable than time savings is AI’s ability to suggest visualization techniques that many finance professionals may never have considered. Nicolas shared a powerful example of ChatGPT suggesting using box plots for salary distribution analysis—a visualization method he hadn’t applied despite 15 years in finance.

“The first time I saw the output of the analysis of salaries… I was like, wow. This is actually the best way to show a distribution of salary. After 15 years of finance, I never used that,” Nicolas recalled.

The box plot clearly displayed salary ranges across departments, showing minimum, maximum, and outlier values in a way that averages alone could never reveal. This discovery was so impactful that Nicolas thought, “This is going to change all our lives.”

Automated Financial Reporting

Nicolas also demonstrated a tool called Concourse.io that connects directly with QuickBooks Online and NetSuite to automatically generate comprehensive financial reports.

The tool automatically generates a complete report with executive summaries, revenue analysis, cost analysis, and customizable sections—all with both narrative commentary and visualizations.

Overcoming Implementation Challenges

While AI’s potential for finance is clear, many accounting professionals have hesitated to adopt these tools due to four key concerns:

  1. Data confidentiality: Uploading sensitive financial information to third-party AI platforms
  2. Auditability: Verifying AI calculations and tracing how results were generated
  3. Processing limitations: Most AI tools cannot handle large financial datasets
  4. Scalability: The inefficiency of repeatedly prompting AI for the same analysis

Solutions for Data Security and Auditability

Nicolas demonstrated an ingenious workaround that addresses these concerns. After using ChatGPT to generate a visualization, he asks it to provide the underlying Python code that created the chart. He then copies this code to Google Colab, a free browser-based tool from Google that allows users to run Python code.

“Now it solves the confidentiality of data because you are not in ChatGPT, you are inside your Google environment,” Nicolas explained. “And for auditability, here I can see the source… It’s not random. It’s not like a black box. You can see all of it.”

For professionals who aren’t comfortable with code, Nicolas showed how to implement AI-suggested techniques directly in Excel. For example, after discovering box plots, he asked ChatGPT to provide step-by-step instructions for creating these visualizations in Excel using the “Box and Whiskers” chart option.

Ensuring Proper Data Protection

When selecting AI tools, Nicolas emphasized the importance of proper data security:

“Make sure your team is using it without fear of data security. These tools use the best standards in terms of data security. If you sign a contract with them, you can read the data security protocol and make sure you opt out for data training, which is normally standard.”

For those using ChatGPT, he recommends the Teams account, which has data protection built in, rather than the Pro account, which requires explicit opt-out of data training.

The Evolving Role of Finance Professionals

As artificial intelligence changes how we handle financial analysis, the work of finance professionals is also changing. Instead of taking away jobs, these new tools help professionals focus on more important tasks that add greater value.

“Instead of spending a week with five people building a report, it’s just going to be 30 minutes of work. Then you can reinvest that time analyzing which vendors are good or bad, and working with procurement to make some savings,” Nicolas explained.

This shift addresses a long-standing aspiration in finance. “We talk a lot about business partnering and adding value. But when people are behind their Excel files, they cannot do a lot of this,” Nicolas pointed out. AI tools free finance professionals from the technical burden of report creation, allowing them to focus on strategic interpretation.

The evolution comes at an opportune time for the profession, which faces staffing challenges. “You have less people coming into accounting jobs. You have many people retiring. The turnover is really high,” Nicolas noted. 

Organizations that adopt AI tools not only improve efficiency but also enhance their appeal to potential employees by offering more meaningful work.

Getting Started with AI in Finance

When selecting AI tools, Nicolas advised focusing on integration with existing systems:

“If you are already embedded in Microsoft—you use Outlook, SharePoint, Power BI, Azure—it makes sense to go with Copilot,” he explained. Similarly, organizations using Google’s ecosystem should consider Gemini. For smaller organizations without specific ecosystem requirements, ChatGPT provides a flexible solution.

For those looking to develop AI skills, Nicolas recommends following experts on platforms like LinkedIn and YouTube. “It’s crazy to see how much people can learn and implement in just two hours of training,” he says.

He also created a community called the AI Finance Club, where finance professionals can stay current on AI developments. “Every week we provide the most important content in the form of guides, masterclasses, or video courses where experts teach the best ways to use AI for finance.”

From Spreadsheet Specialists to Strategic Advisors

This isn’t just about getting new tools; it’s about a complete shift in how financial experts provide value to their companies.

These technologies are not just about saving time; they actually improve the quality of analysis while keeping data safe and accurate. Incorporating AI doesn’t mean losing control or risking the quality of data.

The professionals who will do well in this new environment won’t necessarily be the ones who are great at coding or become technology experts. Instead, success will come to those who know how to use these tools wisely—making good decisions while letting AI take care of routine tasks in financial analysis.

This change opens up a real opportunity to fulfill the promise of being strategic partners in business, a goal finance professionals have talked about for years. When they are free from making basic reports, finance experts can focus on analyzing insights and providing the valuable guidance that truly drives business success.


Did you find this article helpful? Listen to my full conversation with Nicolas Boucher on the Earmark Podcast for more practical examples and step-by-step guidance on using AI for financial analysis. Plus, you can earn free CPE for listening to the episode or watching the video with the Earmark app.

Intuit’s Stockholders Meeting: What Accountants Need to Know

Earmark Team · March 24, 2025 ·

Intuit recently held its annual stockholders meeting. Even if you spend your day working hands-on in QuickBooks, it’s important to understand the bigger picture behind this publicly traded company. 

In a recent episode of “The Unofficial QuickBooks Accountants Podcast,” hosts Alicia Katz Pollock and Matthew “Spot” Fulton analyzed the meeting and shared insights that can help accounting professionals plan for changes coming to the QuickBooks ecosystem.

Why This Meeting Matters

Intuit’s fiscal year ends on July 31, which means their annual meeting doesn’t line up with the usual calendar year or fiscal year. At each meeting, Intuit’s CEO, Sasan Goodarzi, and other leaders present the company’s strategy and financial results. Matthew explains he listens to these meetings because it reveals how Intuit’s plans match what accountants are seeing on the ground.

An AI-Focused Vision

Intuit decided in 2018 to become an “AI-driven expert platform.” Goodarzi calls AI the greatest technology shift since electricity and the internet. Whether you agree or not, Intuit is already seeing major results:

  • 8x faster development velocity (roughly 30% quicker feature delivery)
  • 11% fewer direct customer support calls thanks to AI-powered self-service

Intuit also applies AI inside its own operations. Matthew describes it as an “eat your own dog food” strategy: They’re not just releasing AI tools for customers; they’re using the same tools internally to reduce workload and speed up development. For accountants, this means QuickBooks may change more quickly, making it vital to stay informed about new features.

Five Big Bets for Growth

During the meeting, Intuit repeated its “five big bets” for driving innovation:

  1. Revolutionize speed to benefit
  2. Connect people to experts
  3. Unlock smart money decisions
  4. Be the center of small business growth
  5. Disrupt the mid-market

The “connect people to experts” bet includes both Intuit’s own experts and independent accounting professionals. While some accountants worry about QuickBooks Live as competition, Alicia points out that the QuickBooks Live Expert Assist model can allow ProAdvisors to focus on higher-level services while routine questions go elsewhere. In many cases, accountants can also sign clients up for QuickBooks Live and share revenue.

Expanding the Ecosystem: Mailchimp and Credit Karma

Intuit’s acquisitions of Mailchimp and Credit Karma once puzzled some users. Now, the strategy is clear: create a complete platform. A business might start small in QuickBooks, then grow and need Mailchimp for marketing, or use Credit Karma to secure funding. Intuit reported:

  • 22% more customers using both Mailchimp and QuickBooks Online
  • 5x increase in Credit Karma users who finish taxes in TurboTax

This cross-platform synergy is part of Intuit’s plan to keep business owners on their products for every financial need. Meanwhile, the company continues to see massive usage overall:

  • $2 trillion in invoices managed across the platform
  • $124 billion in total payment volume
  • $10.4 trillion in consumer debt visibility via Credit Karma

QuickBooks Online Growth and Payroll

QuickBooks Online’s U.S. customer base grew by 11%, and QuickBooks Online Advanced saw a 28% rise in subscriptions with an 84% retention rate. QuickBooks Online Payroll revenue climbed by 23%, with 18 million workers paid through Intuit’s payroll systems each year.

These numbers highlight Intuit’s growing influence. Matthew believes the trifecta of QuickBooks Online Advanced, QuickBooks Time, and QuickBooks Payroll offers more advanced project tracking, streamlined payroll, and faster reporting. Alicia adds that the new features—like revenue recognition and updated reporting—make QuickBooks Online Advanced more compelling than ever.

New Mid-Market Focus: Intuit Enterprise Suite

To “disrupt the mid-market,” Intuit introduced Intuit Enterprise Suite. They estimate the average revenue per customer (ARPC) at about $20,000 a year—or roughly $1,600 a month. While still in early phases, it could give companies that have outgrown QuickBooks Online Advanced or Enterprise more reasons to stay with Intuit. Additional API features and custom fields may arrive soon, which could benefit app developers and clients with more complex needs.

What About Mint?

A shareholder asked if Mint, Intuit’s personal finance tool, might see a refresh. Goodarzi gave a brief response suggesting no big revival is planned. This indicates Intuit remains focused on other core products, including QuickBooks, TurboTax, Mailchimp, and Credit Karma.

CEO Compensation and Long-Term Vision

About 7% of Goodarzi’s pay is salary, while 93% is in stock options. This structure links his earnings to the company’s success. Alicia sees this as a sign that Intuit’s leaders believe in their long-term strategy enough to connect most of their personal income to stock performance.

What It All Means for Accountants

Despite the rapid pace of AI and big-company acquisitions, Alicia and Matthew see opportunities for accounting professionals who adapt. QuickBooks Live might handle everyday questions, but accountants can build advisory relationships, train clients on best practices, and provide higher-level analysis. As Alicia notes, even though Intuit automates routine tasks, the human element remains vital for nuanced financial guidance.

Stay Informed and Keep Learning

To hear all the details—and pick up more practical tips—check out Episode 78 of the Unofficial QuickBooks Accountants Podcast. You’ll learn:

  • How Intuit’s “five big bets” connect to real-world QuickBooks features
  • Deeper insights into QuickBooks Online Advanced
  • Opportunities in QuickBooks Live Expert Assist
  • Ways to keep pace with AI and other tech shifts

By understanding Intuit’s direction, you can better guide your clients and spot new ways to grow your business. AI and automation are here to stay, but accountants who use these tools strategically can deliver even greater value.


Alicia Katz Pollock’s Royalwise OWLS (On-Demand Web-based Learning Solutions) is the industry’s premier portal for top-notch QuickBooks Online training with CPE for accounting firms, bookkeepers, and small business owners. Visit Royalwise OWLS, where learning QBO is a HOOT!

AI’s Game-Changing Impact on B2B Revenue Management

Earmark Team · March 11, 2025 ·

Technology has made many tasks like paying employees, managing bills, and handling expenses much more manageable in business finance. However, tracking revenue—essential for any company’s success—has mostly relied on old tools like spreadsheets and emails, leading to a lot of manual work and confusion. Fortunately, that situation is starting to improve. 

In a recent Earmark Expo webinar, Blake Oliver, CPA, and David Leary explored how Tabs, a new AI-powered platform, transforms B2B revenue management by bringing invoicing, usage-based billing, and revenue recognition under one roof.

Why Revenue Management Has Lagged Behind

Even though significant improvements have been made in automating accounts payable and payroll processes, managing revenue still requires a lot of manual effort. David pointed out that the accounting department is responsible for handling payroll and paying bills, but revenue management often gets divided among different teams, including marketing, sales, and finance.

According to Ali Hussain, CEO and founder of Tabs, “Revenue is just a very complex discipline from a data standpoint.” Each contract can carry unique terms, amendments, and usage triggers. Until recently, this complexity kept automation efforts at bay.

In 2023, artificial intelligence advanced enough to tackle complicated business contracts, even those tucked away in emails or side agreements. Taking a cue from how today’s accounting and payroll systems have combined various tools into a single platform, Tabs offers an all-in-one solution for managing the entire revenue process. This means businesses no longer have to search through multiple spreadsheets, contract systems, and scattered documents to close the books.

From Contract Ingestion to Collections and Revenue reporting: A Look Inside Tabs

During the demo, Caitlin Lu, Head of Partnerships, showcased how Tabs centralizes every step of the revenue cycle:

  1. Contract Ingestion
  • Forward a contract (formal MSA, email agreement, renewal, side letter—English language only) to Tabs’ secure email.
  • Tabs automatically scans the document, extracting billing terms, pricing details, renewal dates, payment schedules, and usage allowances.
  1. Billing and Invoicing
  • Tabs auto-generates invoices based on the extracted terms.
  • Users can edit or confirm billing frequency or payment terms before sending.
  • Integration with QuickBooks or NetSuite is bidirectional: once sent, the invoice syncs to the general ledger, and any subsequent changes in QuickBooks or NetSuite flow back into Tabs.
  1. Usage-Based Billing
  • For companies charging by hourly rates, seat licenses, tiered usage, or any variable consumption model, Tabs removes the need for manual calculations.
  • To share usage data, simply upload CSV files or integrate a BI tool. Tabs then apply the contract’s negotiated rates.
  1. Revenue Recognition
  • Tabs automatically computes deferred, unbilled, and recognized revenue aligned with GAAP requirements.
  • It generates corresponding journal entries for each period, which are ready for import into the GL.
  • For audits, every revenue schedule is tied to the original contract, creating a clear paper trail.
  1. Collections and Renewals
  • A live collections dashboard highlights overdue invoices, pending invoices, and upcoming renewals.
  • Automated reminders can be sent to customers.
  • Renewal information, including price escalators or extended terms, surfaces well ahead of contract end dates, mitigating revenue leakage.
  1. Customer Payment Portal
  • Each invoice includes a secure payment link where customers can pay by ACH, credit card, wire, or check.
  • ACH, checks, and wires incur no additional fees in Tabs; credit card fees depend on the Stripe terms negotiated by the merchant.
  • Tabs applies payments and reconciles amounts automatically, marking invoices paid in both Tabs and your accounting system.

Implementation and Pricing

Unlike traditional billing systems that can take six to nine months to set up, Tabs is designed to help finance teams get started in just one billing cycle. There’s no need for costly technical projects; many companies can simply export their usage data from their product team using a spreadsheet. Tabs takes care of everything else from there.

Tabs offers a straightforward pricing plan with a fixed fee, meaning there are no extra charges based on how much you use the service. They collaborate with Stripe to handle credit card payments, but you can choose any payment processor.

Transforming the Role of Finance

The Tabs approach offers a refreshing solution for accountants who often find themselves overwhelmed by complicated revenue models, spreadsheets, or the hassle of tracking down missing contract updates. Instead of getting bogged down with tedious data entry and reconciliations, finance teams can focus on more valuable tasks. This includes providing insights on pricing strategies or analyzing how profitable different customers are. Plus, the system helps ensure everything is ready for audits and automatically handles journal entries, which helps to minimize mistakes and keeps financial records tidy.

“This is your chance to do more with less,” says Ali. By centralizing contracts, usage, billing, and revenue recognition, Tabs enables finance professionals to be proactive rather than reactive—whether at a large firm managing hundreds of contracts or at a growing SaaS startup looking to modernize its revenue processes.

Ready to Learn More?

If you’re ready to see how Tabs can help, or if you’re an accountant interested in rolling this out to clients, visit tabs.inc and explore the “Partners” section or schedule a demo.

You can also earn free CPE by watching the webinar’s replay and completing a short quiz in the Earmark app. With AI now able to tackle the messy reality of B2B revenue, it’s time to shed that manual work and step into the future of revenue management.

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